FULBRIGHT-HAYS DISSERTATION ABROAD FELLOWSHIP APPLICATION

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FULBRIGHT-HAYS DISSERTATION ABROAD FELLOWSHIP APPLICATION

QUALITY OF PROPOSED PROJECT (worth 60 points).

The most important part of your application is the project description or proposal, which should not exceed ten double-spaced pages in length with one-inch margins and size 12 font. There are six criteria which you must address; responding to each criterion is critical to the success of your application.

You will find the criteria listed under “Quality of Proposed Project,” on page A20-22 of the application. You can receive a maximum of ten points for each individual subpoint for a total of 60 points. Failure to address a point or inadequate treatment will lower your total score. Be sure to cite source material, bibliographies where appropriate, scholars with whom you have been in correspondence and/or who have offered to be of assistance to you in the field, et al. Endnotes or footnotes and your name and the title of your dissertation must be part of your ten-page proposal.

Note: See separate handout “Structure of the DDRA Fulbright-Hays Proposal” for how you should structure your proposal using the stated criteria and how to format the proposal.

You need to make a strong case that research in the particular foreign country is necessary for the successful completion of your project.  If your research can be accomplished in the bowels of Regenstein, funding from the program will not be likely.  You should also indicate in detail (e.g. conferences, faculty, workshops, institutions, etc.) how you intend to make the results of your research in progress and a copy of the completed dissertation available to host country scholars and officials (criterion # 5).

QUALIFICATIONS OF THE APPLICANT (worth 40 points, numbers 1-4)

1) Academic record (10 points);

2) The extent to which the academic record demonstrates strength in area studies relevant to the proposed project (10 points). I suggest that you attach a separate sheet or section to your c.v. listing undergraduate and graduate courses, workshops, work, seminars, research, teaching, travel, etc. that demonstrate strength in your world area;

 3) Proficiency in one or more languages (other than English and the applicant’s native language) in the country of research (15 points).

4) Ability to conduct research in a foreign context (5 points).

EXTRA 5-10 POINTS FOR COMPETITIVE PREFERENCE (if any) – not yet determined for Oct. ’07 application.  The Oct. ’06 application gave 5 extra points for projects that focused on one or more areas where one or more of the following languages were spoken: Arabic, Chinese, Japanese, Korean, Russian,  and Indic, Iranian, and Turkic language families.

Language Competency

Foreign language competency (15 out of 100 points) is a high priority. You must demonstrate that you have sufficient language competence to attain the goals stated in your project description. Even if your research can be conducted in English or your native language, you must still have proficiency in a second language of your world area to be competitive. For instance, if you wish to do research in New Zealand or South Africa, you would need to have some proficiency in an aboriginal language. Also, those working in archives must have both archival skills and enough language facility to communicate with other archivists, librarians, and the like. Those working in the field will be expected to possess greater fluency in the spoken language(s). Funds are not provided for language study. The language reference should be from someone, preferably a language instructor, who can testify to the adequacy of your language skills in carrying out your proposal.

References

References are also of primary importance.  Be sure that all three of your academic referees are familiar with your work and that they write letters indicating such familiarity.  One of your letters must be from your dissertation advisor.  You will also need to demonstrate that you have had, and continue to have, the guidance and supervision of your dissertation advisor at all stages of your project, including “guidance in developing the project, understanding research conditions abroad, and acquainting the applicant with research in the field.” Make sure that your advisor also understands that you can get up to 10 points in this category.

In addition to your three references, it is highly recommended that you secure letters from people in your intended country of study.  These letters should indicate interest in your project and/or affiliation with an institution.  Such letters indicate that you've made important contacts in your country and that you are on your way to gaining research clearance.  Spending some time on a "scouting" trip in your country can be helpful for your application and in establishing contacts. If you have previously lived or studied in your country, be sure to emphasize that. You can expand on previous overseas travel by including this information on your c.v. or by adding a separate page delineating the travel.

Health Statement

If you haven't had a recent physical, make an appointment at the Student Care Center or another health care provider so that you have documentation that you have had a checkup within the last year. The medical provider does not need to fill out any forms or sign anything. You will enter the provider’s name, address, and telephone number on the e-application and that will suffice for the purposes of the health statement.

Budget

Included in the official electronic application will be the listing of monthly stipends for each country to help you figure out your budget. Note that although monthly stipends are given for dependents, international travel is awarded to the Fellow only. Project allowance requests are generally in the range of $1000 - $4,000, but can be higher if you can document the need. You can request project allowance funds for research-related travel within the host country, for copying, computer and camcorder supplies, informants’ fees, etc. Claims for local travel and other project allowance expenses may need separate justification (see electronic application instructions once available). The fellowship will pay for basic health insurance. You should also build in extra money for international tickets in case rates go up from the time you submit your application. The cost of passport, visa, photographs, taxi fares to and from airports (prior to the arrival in, or after departure from, the host country), landing and exit fees, and food and hotel bills incurred during travel are not covered by your grant nor is the purchase of a car, computer, or camera.

                           APPLICATION:  SPECIFIC PARTS AND DIRECTIONS

The application is made up of the following parts:

 (1) Pages C10 through C14: general information, budget pages, curriculum vitae, statement of area studies training, title page plus ten-page proposal.

(3) Page C 15: Language reference form(s). Fill in a separate section for each language for each language reference.

(4) Pages C16, C17, C18: three academic reference forms/letters, one of which must be from your dissertation advisor.  These letters must be submitted electronically.

 (5) Graduate Transcript (s) – hard copy that should be brought to [your campus representative] unless instructions are given for electronic submission.

Additional letters of support from host country are very important. If you get external letters of support, you should scan or upload them to the electronic application. You will need to save the documents as Adobe PDF.

Human Subjects

You should read this section carefully. If your project deals with living human subjects (not archival or historical work), then you will need to go through the University’s Institutional Review Board certification process. You can do this after you know whether or not you have won a Fulbright or you can do it when you submit your application.

 

Review Process

You will not be prescreened or ranked at the University nor will an interview be conducted. Your application will be reviewed in Washington by a national panel of two or three experts in your world area who may or may not be knowledgeable about your particular field of specialization. You should, therefore, be sure that your writing style is clear (no jargon) and that your research goals can be understood by the "educated layperson" as well as by those in your field.  If your application is recommended for funding by the US panel, it will also be sent to the host country for comment and approval, so you should keep in mind political sensitivities and feasibility as you write your proposal.

Tentative Deadline

Your application is part of an institutional application that the University submits to the U.S. Department of Education. When you submit your application, it actually goes to [your campus representative which has an earlier internal deadline.] Electronic recommendation letters and language evaluation forms, however, can still be submitted until the institutional application (including your applications) is submitted to the U.S. Department of Education.

Be sure to follow the instructions to the letter.  Incomplete applications will not be considered by the Department of Education nor will proposals using the wrong font or exceeding ten pages.

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http://grad-affairs.uchicago.edu/programs/Format%2007.doc

STRUCTURE OF DDRA FULBRIGHT-HAYS PROPOSAL

The criteria listed on the application lay out the structure for your 10-page, double spaced proposal. You should not be creative with the format or structure.

Make sure that you thoroughly address all six criteria in the proposal - each is worth the same amount of points (10), so do not slight any.  Criteria most often "neglected" are the ones about sharing your research with the host country and detailing close supervision by your advisor/committee. Do not merge two criteria together. You should pull those criteria apart and use a separate heading for each.

For ease of reading and grading by the selection committee, write your proposal addressing the six criteria in the order they are listed under the Selection Criteria section (see below). Also, highlight or bold each criterion as you begin that section. This makes it easier for the readers to know when you have finished a section.

Structure your proposal as follows and bold or highlight each of the six criteria headings.

1) Quality of Proposed Project, including:  statement of major hypotheses to be tested or questions to be examined; description and justification of the research methods to be used

2) Relationship of the Research to the Literature and to Major Theoretical Issues in the Field; Project’s Originality and Importance in Terms of the Concerns of the Discipline

3) Preliminary Research Already Completed in the States or Overseas or Plans for Such  Research Prior to Going Overseas & Kinds, Quality, and Availability of Data for the Research in the Host Country

4) Justification for Overseas Field Research and Preparations to Establish Appropriate and Sufficient Research Contacts & Affiliations Abroad (this is where those all-important external letters of support come in and can be uploaded to your application.)

5) Plans to Share the Results of the Research in Progress and a Copy of the Dissertation with Scholars and Officials in the Host Country

6) The guidance and Supervision of the Dissertation Advisor or Committee at All Stages of the Project, including developing the project; helping you to understand the  research conditions abroad; acquainting you with research in the field

Formatting for the proposal and bibliography:

 • The proposal cannot exceed ten pages and the bibliography two pages.

• Your endnotes or footnotes are considered part of the 10-page narrative.

 • Use one-inch margins at the top, bottom, and both sides of the proposal & bibliography.

• Double space all text in the proposal narrative except for charts, tables, figures, graphs,

titles, heading, footnotes, endnotes, quotations, bibliography, and captions – all of which  may be single spaced.

•  Use a 12 point font for the proposal narrative.

•  Use either a 12-point or  10-point  font in charts, tables, figures, graphs, footnotes, and endnotes.

• Use only one of the following fonts: Times New Roman, Courier, Courier New, or Arial.